HCS  Workers' Compensation Reporting Procedures

Employee
Report all injuries immediately (within 24 hours) to supervisor, or other authority at school if immediate supervisor is available. 

Supervisor
If this is an emergency, call an ambulance.  If not, send injured employee to school nurse.  If unavailable, contact bookkeeper.  If neither is available, follow directions under the bookkeeper's section. 

Nurse
Supervisors will send injured employees to you for initial assessment. Nurse will enter incident information into HealthOffice and print the Incident Detail Report (209) fax a copy to Workers' Comp Specialist at the District Office (fax# 843-488-6952) and submit to the bookkeeper to become a part of the workers' comp case file.

If there is a blood exposure contact Gail Moss and send employee to the approved physician.

• Instruct the injured employee to return after their doctor’s visit to see the bookkeeper
• If the employee requires emergency medical care, make arrangements and notify Workers' Comp Specialist (843-488-6850) within 24 hours.

Bookkeeper
Unless emergency care is required, the incident report and medical information authorization and release are to be filled out at this time by the employee, signed and left with you.  If the employee needs outside medical treatment, complete the Notice to Provider form and a Pharmacy Authorization form and send it with the employee to one of the following: 

Approved Physicians:

Any Office of:
Doctor’s Care   or
Little River Medical Center

Conway:        


Conway Physicians' Group (CPG) Family Medicine
Dr. Paul Gordan and Pansy Cooper, FNP - Singleton Ridge
128 Professional Drive, Suite B
  (just off Singleton Ridge Road)
Conway, SC  29526
Phone:  843-347-9500
Fax:      843-347-9595


                           

South End:                                                            
Primary Medical Associates
1413 Hwy 17 Business North
Surfside Beach, SC 
843-238-5654

Green Sea/Floyds Area: 
Mt Olive Family Health Center
843-392-9222

If the injured employee does not return with the Notice to Provider (i.e. doctor’s note) within 24 hours, call Workers' Comp Specialist (843-488-6850).  When the employee does return make sure the doctor’s note indicates work status and date of next follow-up visit (if any).  Fax incident report, medical information authorization, witness statements (if any), and doctor’s note to Workers' Comp Specialist at 843-488-6952 within 24 hours.  Make note of any follow-up doctor’s visits and follow-up after that date to obtain doctor’s note from employee that will contain a revised work status.  Fax to Workers' Comp Specialist within 24 hours.

 Goals for service that should be met are:

 24 hours reporting of injury by employee to school / work site

 24 hour reporting of injury to Workers' Comp Specialist

 Work status of employee maintained and tracked by school